Registration

Expression of Interest – Sponsored Delegate

You must be a Registered RFSA Member to be a Sponsored Delegate to attend RFSA Conference 2018. The Expression of interest to be a Sponsored delegates will open later this year. It is recommended you submit your form form as early as possible.

Acceptance as a Sponsored Delegate entitles you to receive a full conference registration, one ticket to each social function, shared accommodation (for the nights of Friday 6 July and Saturday 7 July only) and breakfast, morning/ afternoon teas and lunches.

You are required to make your own travel arrangements.

NOTE: Completion of the EOI form does not guarantee acceptance as a Sponsored Delegate.

 

Registered RFSA Member Standard Registration

Standard registrations can be submitted from 19 March 2018 (limited spaces available). Delegates can book and pay for their accommodation through the Conference Managers or make their own arrangements. You are required to make your own travel arrangements.

Acceptance as a Delegate entitles you to receive a full conference registration, one ticket to each social function and breakfast, morning/afternoon teas and lunches.

Registration Terms and Conditions

ENTITLEMENTS

All Conference Delegates are entitled to the following:

  • All sessions
  • All official documentation including program booklet and list of participants
  • Welcome Reception
  • Conference Dinner
  • Morning and afternoon teas
  • Lunches
  • Satchel

Entrance to Conference

Each member of the Conference will receive a name badge upon registration. The badge will be your official pass and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behaviour from attendees and reserve the right to revoke the badge and privileges of anyone behaving in an inappropriate manner.

 

IMPORTANT REGISTRATION INFORMATION

NOTE: Registrations will not be processed or confirmed until payment in full is received.

Payment may be made by cheque or credit card. MasterCard, Visa and American Express are the only credit cards accepted at the Conference. Please note all transactions by credit card will appear on your statement as payment to Conference by Arinex. 

Cheques should be made payable to “Arinex, on behalf of RFSA Conference 2018”. Your name and full address should be typed or printed clearly on the back of the cheque. Cheque payments from overseas must be a bank cheque in Australian Dollars drawn on an Australian Bank. No other currency will be accepted.

Cheque payments will only be accepted until 1 May 2018. After this date, all registrations (including accommodation bookings) must be submitted with credit card payment.

You may not pay your fees by Electronic Funds Transfer (EFT).

 

 Cancellation and Refund Policy

Cancellations must be notified in writing to the Conference Managers.

Registration Fees:

  • Cancellations before 1 April 2018 will incur a A$100 cancellation fee.
  • Cancellations before 1 June 2018 will receive a 50% refund of fees paid.
  • Cancellations after 1 June 2018 will receive no refund.

Accommodation:

  • One night’s deposit must be paid at time of booking to guarantee reservation.
  • Deposit is non-refundable at 1 June 2018.
  • Deposit will be forfeited if you do not arrive on the date for which you have booked.

Social:

Cancellations after 1 June 2018 will receive no refund.

Accommodation Code of Conduct:

Accommodation is provided on the basis of acceptable Delegate behavior. The NSW Rural Fire Service Association and Arinex reserve the right to remove any Delegate deemed as behaving inappropriately from the Conference and revoke their accommodation sponsorship.

Delegates must not

  • Delegates cannot swap or bring additional guests into their accommodation for any reason without the prior discussion and approval from the NSW Rural Fire Service Association and Arinex.
  • Engage in, encourage or conduct violent, bullying or discriminatory behavior. 
  • Make excessive noise. Noise levels should be at an appropriate level at all times to ensure roommates, and those in surrounding accommodation are not disturbed.

Delegates must

  • Respect the privacy of those they are sharing with (including but not limited to personal space, belongings, thoughts and beliefs, lifestyle choices etc).
  • Ensure the accommodation is left in a clean and tidy state. Compensation for any damages incurred will be sought from those registered as staying in the accommodation.

  The program is correct at the time of publishing. The Conference Organisers reserve the right to delete, modify or alter items from the program or to delete, modify or alter any aspect of the Conference timetabling and delivery at their sole discretion and without notice.  Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

The Conference Managers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for promotional, advertising or reporting of the Conference and/or its content at their sole discretion.