Our Accommodation and Housing specialists have secured a selection of rooms at the Conference Hotel, with flexible terms and conditions exclusively for attendees of the Conference. Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:
- Specially negotiated rates
- Flexibility to change or cancel your booking at any time up to 30 working days prior to conference start date
- Your deposit is fully refundable up to 30 working days prior to conference start date
Reap the benefits of booking with the Conference Managers and staying in one of the officially contracted hotels below:
Reap the benefits of booking with the Conference Managers
Crowne Plaza Hunter Valley
430 Wine Country Drive, Lovedale NSW 2325
4.5 Stars | Conference Hotel
Give yourself plenty of time to discover the beautiful Hunter Valley wine region. Stay at Crowne Plaza Hunter Valley and enjoy award-winning resort accommodation in the heart of NSW’s premier wine region.
With a range of deluxe rooms, resort suites and resort villas available, you’re bound to find the perfect accommodation for you. Whether it’s a romantic getaway or an adventure-filled family holiday, you’re spoilt for choice. Time stops as you take in the stunning views of the vineyards and beautiful vistas from your private furnished balcony.
Resort King: $210 per room per night
Resort Twin: $210 per room per night
Twin One Bed Villa: $320 per room per night
Triple Three Bed Villa: $450 per room per night
Quad Three Bed Villa: $450 per room per night
Pre-Booked Breakfast: $25 per person per night
Inclusions: Wi-Fi access
Prices above are listed per room per night
* Room only rates do not include breakfast
* Bed and breakfast rates include full buffet breakfast
Rates may increase without notice due to changes in government charges, taxes or levies. Full prepayment must be made at time of booking to guarantee reservation.
How to Book
The Conference Managers will forward your contact details, reservation and deposit to the hotel.
Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Conference Managers who will be more than happy to assist.
Full prepayment must be made at the time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.
Changes to bookings
Any required changes to your booking must be requested in writing to the Conference Managers by 30 working days prior to the Conference start date.
New bookings and changes to existing bookings requested within 30 working days prior to the Conference start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.
Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Conference. Cancellation charges will apply after this date.
- A 100% cancellation fee will apply for bookings cancelled within 30 working days prior to the Conference date.
- A 100% cancellation fee will also apply if you do not arrive on the date you are booked to check in, or depart the hotel early.
- All cancellations and changes to your reservation must be made in writing to the Conference Managers.
Non-arrival / no show
In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (1100 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.
The negotiated rates are valid up to 30 working days prior to the conference start date. After this, accommodation is subject to availability and rates are subject to an increase.
Rates may increase at any time without notice due to changes in government charges, taxes or levies.
As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.
The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.
If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.
Please note the daily incidental charge may vary across the listed hotels.
Daily Incidental Charges
Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.
Late Arrivals / No Shows
Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 1800 hours. Failure to do so may result in your room being treated as a no-show and being released.
Check in / check out times
Check-in time for most hotels is 1500 hours and check-out time is 1000 hours. Should you wish to guarantee your check-in before 1500 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.
These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Conference Managers in writing.
If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Conference Managers with your group booking requirements.
If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Conference Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.
Contact the Conference Managers today to secure your group booking.